Privacy Policy

PLEASE READ THIS PRIVACY POLICY CAREFULLY BEFORE USING THIS SITE.

The University of Bath (We, Us or Our) are committed to protecting and respecting your privacy in accordance with the applicable data protection legislation.

Scope of policy

This privacy notice is an integral part of our website and sets out the basis on which any personal data we collect from you, or that you provide to us, will be protected and processed by us. Please read the following carefully to understand our practices regarding your personal data and how we will process it.

Personal Data means any information about an individual from which that person can be identified.

This policy applies to your use of all Threats and Trade-offs applications hosted on https://threats-tradeoffs.org (Site) once you have accessed the Site onto your computer, mobile telephone, tablet or handheld device (Device).

This policy sets out the basis on which any personal data We collect from you, or that you provide to Us, will be processed by Us. Please read the following carefully to understand Our views and practices regarding your personal data and how We will treat it.

This Site is not intended for children and We do not knowingly collect data relating to children.

For the purpose of the Data Protection Legislation, the data controller is the University of Bath:

University of Bath, Claverton Down, Bath BA2 7AY

The University of Bath Data Protection Officer can be contacted at [email protected]. The Data Protection Officer is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact the Data Protection Officer on the abovementioned email address.

Information we may collect about you

We may collect, use, store, transfer and process the following data about you:

• Contact data including email address, username or similar identifier;
• Technical data, including the type of device you use, mobile network information, your mobile operating system and platform, the type of browser you use, your IP address, device ID, your log-in data, time zone setting and location and other technology you use to access this website (Device Information);
• Profile Data – including your username and password;
• Usage Data including - details of your use of Our Site and the resources that you access (Log Information);
• Play Data – including details about completed games and decisions made within a game (Player records).

Information you give Us (Submitted information):

The information you provide to Us via survey forms (such as your email address) will exclusively be used for purposes of academic research and will remain entirely anonymous. All data that we collect will be stored on a password-protected computer that is only accessible to academic researchers at the University of Bath.

How is your personal data collected?

We use different methods to collect data from and about you including through:

• Your interactions with us. You may give Us your personal data by filling in online forms or by corresponding with Us by post, phone, email or otherwise. This includes personal data you provide when you:
  • create an account on Our website.

Uses made of your personal data

The law requires Us to have a legal basis for collecting and using your personal data. We rely on one or more of the following legal bases:

• Performance of a contract with you: Where We need to perform the contract We are about to enter into or have entered into with you.
• Legitimate interests: We may use your personal data where it is necessary to conduct Our research and pursue Our legitimate interests, for example to prevent fraud and enable Us to give you the best and most secure customer experience. We make sure We consider and balance any potential impact on you and your rights (both positive and negative) before We process your personal data for Our legitimate interests. We do not use your personal data for activities where Our interests are overridden by the impact on you (unless We have your consent or are otherwise required or permitted to by law).
• Legal obligation: We may use your personal data where it is necessary for compliance with a legal obligation that We are subject to. We will identify the relevant legal obligation when We rely on this legal basis.
• Consent: We rely on consent only where We have obtained your active agreement to use your personal data for a specified purpose, for example if you subscribe to an email newsletter.

We have set out below, in a table format, a description of all the ways We plan to use the various categories of your personal data, and which of the legal bases We rely on to do so. We have also identified what Our legitimate interests are where appropriate.

Third-party

We may share your personal data with third parties where necessary for the purposes set out in the table above:

• If We or substantially all of our assets are transferred to a third party organisation, in which case personal data held by Us about Our customers will be one of the transferred assets.
• If We are under a duty to disclose or share your personal data in order to comply with any legal obligation; or to protect Our rights, property, or the safety, and rights Our customers, or others.

We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow Our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with Our instructions.

We may use specific standard contractual terms approved for use in the UK which give the transferred personal data the same protection as it has in the UK, namely the International Data Transfer Agreement.

Where We store your personal data

All information you provide to Us is stored on secure servers held in both the European Economic Area (EEA) and by GDPR compliant international data processors only. Where international data processors are used, all appropriate technical and legal safeguards will be put in place to ensure that you are afforded the same level of protection as within the EEA.

Once We have received your personal data, We will use strict procedures and security features to try to prevent unauthorised access or accidental loss. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on Our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where We are legally required to do so.

Data retention

We will only retain personal data for as long as reasonably necessary to fulfil the purpose(s) we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements. We may retain your personal data for a longer period in the event of a complaint or if We reasonably believe there is a prospect of litigation in respect to Our relationship with you.

To determine the appropriate retention period for personal data, We consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which We process your personal data and whether We can achieve those purposes through other means, and the applicable legal, regulatory, tax, accounting or other requirements.

In some circumstances you can ask Us to delete your data: see below for further information.

For academic research, your personal data (email id) will be deleted once game play records have been matched with survey responses (collected separately through Our approved online survey tools) to ensure player anonymity. The anonymised record will be stored on Our secure servers.

Your rights

The Data Protection Legislation gives you a series of rights in relation to your personal information including:

• Request access to your personal data (commonly known as a "subject access request"). This enables you to receive a copy of the personal data We hold about you and to check that We are lawfully processing it.
• Request correction of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data We hold about you corrected, though We may need to verify the accuracy of the new data you provide to Us.
• Request erasure of your personal data in certain circumstances. This enables you to ask us to delete or remove personal data where there is no good reason for Us continuing to process it. You also have the right to ask Us to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where We may have processed your information unlawfully or where We are required to erase your personal data to comply with local law. Note, however, that We may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
• Object to processing of your personal data where We are relying on a legitimate interest (or those of a third party) as the legal basis for that particular use of your data (including carrying out profiling based on Our legitimate interests). In some cases, We may demonstrate that We have compelling legitimate grounds to process your information which override your right to object.
• Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for Us to use or where we used the information to perform a contract with you.
• Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in one of the following scenarios:
  • If you want Us to establish the data's accuracy;
  • Where Our use of the data is unlawful but you do not want Us to erase it;
  • Where you need Us to hold the data even if We no longer require it as you need it to establish, exercise or defend legal claims; or
  • You have objected to Our use of your data but We need to verify whether We have overriding legitimate grounds to use it.

If you wish to exercise any of the rights set out above, please contact the Data Protection Officer ([email protected]).

No fee usually required

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, We may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, We could refuse to comply with your request in these circumstances.

What we may need from you

We may need to request specific information from you to help Us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up Our response.

Time limit to respond

We try to respond to all legitimate requests within one month. Occasionally it could take Us longer than a month if your request is particularly complex or you have made a number of requests. In this case, We will notify you and keep you updated.

Complaints

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact Us in the first instance.

Changes to Our privacy policy

Any changes We may make to Our privacy policy in the future will be posted on this page and, where appropriate, notified to you on the Web Site itself. Please check back frequently to see any updates or changes to Our privacy policy.

Contact Questions, comments and requests regarding this privacy policy are welcomed and should be addressed to:

Prof Adam Joinson
School of Management, University of Bath
Convocation Ave, Claverton Down, Bath BA2 7AZ

The University of Bath Data Protection Officer can be contacted at [email protected].

Information about Our use of cookies

Cookies are small text files that a website stores on your Device when you browse the internet.

We use the following cookies:

• Strictly necessary cookies: Cookies that are necessary for the website to function. They are usually only set in response to actions made by you which amount to a request for services, such as setting your privacy preferences, logging in or filling in forms. These cookies do not store or access any personally identifiable information.

Specifically, We use session cookies to manage users logging in and out and as such they are essential to the application's operation. Session cookies are cookies that last for a session. A session starts when you launch a website or web app and ends when you leave the website or close your browser window. Session cookies contain information that is stored in a temporary memory location which is deleted after the session ends. Unlike other cookies, session cookies are never stored on your device. Session cookies are GDPR compliant.